Enter your info to create a polite and professional resignation letter. Choose your style, then copy, email, or download it as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this as my formal resignation from the position of [Your job title] at [Company name]. With a notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I am thankful for the opportunities I have had here and the team's support. I will ensure a smooth handover by documenting my work and assisting whoever takes over my duties.
Let me know the next steps for the exit process, including handover, returning company property, and my final settlement.
Thanks again for your guidance and support.
Sincerely,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this as my formal resignation from the position of [Your job title] at [Company name]. With a notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I am thankful for the opportunities I have had here and the team's support. I will ensure a smooth handover by documenting my work and assisting whoever takes over my duties.
Let me know the next steps for the exit process, including handover, returning company property, and my final settlement.
Thanks again for your guidance and support.
Sincerely,
[Your name]
Short and simple
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation — [Your name]
Dear [Manager's name],
I am writing to resign from my role as [Your job title] at [Company name]. My last working day will be [Last working day], per my notice period of [Notice period].
Thank you for the opportunities I've had here. I will ensure a proper handover of my tasks before I leave.
Regards,
[Your name]
Warm, with thanks
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
I am resigning from my position as [Your job title] at [Company name]. Following my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
Working with you and the team has taught me a lot, and I appreciate your trust and encouragement. I leave with fond memories and hope we can stay in touch.
Until my last day, I am committed to my work and ensuring a complete handover.
With gratitude and best wishes,
[Your name]
Asking for an early release
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation and request for early release — [Your job title]
Dear [Manager's name],
Please accept this letter as my resignation from the role of [Your job title] at [Company name]. My notice period is [Notice period], setting my last working day as [Last working day].
[Reason for leaving]
I would appreciate it if you consider allowing me to leave before this date. I will complete a thorough handover before leaving and am open to adjusting the remaining notice period against my leave balance or settling it as per company policy.
Thank you for your understanding and all I have learned here.
Sincerely,
[Your name]
Tips
Speak with your manager in a meeting or call first, then send the letter the same day to have the date on record.
Look at your offer or appointment letter for the notice period. It usually starts when you resign, unless your contract says something else.
Keep it brief and positive. No need to state why you're leaving, and it's not a place for complaints.
Send it to your manager via email with HR copied, and save a copy for yourself.
Check with HR about when you'll get your full settlement and relieving or experience letter.
Streamline Your Resignation Process
Use our Resignation Letter Format and Generator when you're ready to leave your current job. A well-worded resignation letter is an important step in moving on. It shows professionalism and keeps doors open for future opportunities. Fill in your details, select a style, and generate your letter effortlessly.
After crafting your resignation letter, continue your job search on IT & Tech Jobs. Explore opportunities in cities like Bengaluru and Mumbai. Our platform hosts listings across IT, Marketing, and more, aiding your transition to the next chapter. Apply directly to roles that fit your skills and career goals.
Frequently Asked Questions
How can I write a resignation letter?
Write to your manager, clearly state your resignation and role, mention your notice period and last working day, thank them, and offer to hand over duties. Sign with your name. Three or four short paragraphs work well.
Must I give a reason for resigning?
No. Giving a reason is up to you, and many choose not to include one. If you do, keep it brief and positive, like mentioning a new role or relocating.
How do I work out my last working day?
Start counting your notice period from the day you submit the letter, unless your contract specifies otherwise. For example, with a 30-day notice starting 1 October, the usual last working day is 30 October. The notice period calculator can figure it out for any starting date.
Is it okay to resign by email?
Yes. Most companies accept resignations sent by email. You can paste the letter in the email body or add a PDF attachment. Send it to your manager and copy in HR.