Enter your dates and some details to create a clear and polite leave application for your manager. Choose the type of leave, then copy, email, or download it as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Company name]
Subject: Application for sick leave from [First day of leave] to [Last day of leave]
Dear [Manager's name],
I need to ask for sick leave for [Number of days], from [First day of leave] to [Last day of leave], as I'm feeling unwell and need time to get better. [More detail]
I've informed [Colleague covering for you], who will handle urgent matters while I'm away. I'll catch up on my work when I return and can provide a medical certificate if required. If you need me for anything, I'm available at [Contact during leave].
Thank you for your understanding.
Yours sincerely,
[Your name]
[Your job title]
Words in [brackets] are what you replace. The generator above fills them in for you.
Sick leave
[Date of the letter]
[Manager's name]
[Company name]
Subject: Application for sick leave from [First day of leave] to [Last day of leave]
Dear [Manager's name],
I need to ask for sick leave for [Number of days], from [First day of leave] to [Last day of leave], as I'm feeling unwell and need time to get better. [More detail]
I've informed [Colleague covering for you], who will handle urgent matters while I'm away. I'll catch up on my work when I return and can provide a medical certificate if required. If you need me for anything, I'm available at [Contact during leave].
Thank you for your understanding.
Yours sincerely,
[Your name]
[Your job title]
Casual or personal leave
[Date of the letter]
[Manager's name]
[Company name]
Subject: Application for casual leave from [First day of leave] to [Last day of leave]
Dear [Manager's name],
I am requesting casual leave for [Number of days], from [First day of leave] to [Last day of leave], for personal reasons. [More detail]
I will complete my urgent tasks and update the team on outstanding items before my leave, and [Colleague covering for you] has agreed to cover for me during my absence. If you need to reach me, I'm available at [Contact during leave].
I would appreciate your approval for my leave. Thank you for considering my request.
Yours sincerely,
[Your name]
[Your job title]
Family emergency
[Date of the letter]
[Manager's name]
[Company name]
Subject: Urgent leave request: family emergency, [First day of leave] to [Last day of leave]
Dear [Manager's name],
Due to an emergency in my family, I must take leave for [Number of days], from [First day of leave] to [Last day of leave]. [More detail] Apologies for the short notice.
I've asked [Colleague covering for you] to handle urgent tasks and have shared details of my pending work with them. If I require more time, I will inform you as soon as possible. For urgent matters, I can be reached at [Contact during leave].
Thank you for your support and understanding.
Yours sincerely,
[Your name]
[Your job title]
Leave extension
[Date of the letter]
[Manager's name]
[Company name]
Subject: Request to extend my leave until [Last day of leave]
Dear [Manager's name],
I'm currently on leave and need to request an extension of [Number of days], from [First day of leave] to [Last day of leave]. [More detail]
Sorry for any inconvenience. I've confirmed with [Colleague covering for you], who can continue managing urgent tasks. I'll return to work on the first working day after [Last day of leave] and will promptly handle my pending tasks. Until then, I am reachable at [Contact during leave].
Thank you for your understanding.
Yours sincerely,
[Your name]
[Your job title]
Tips
For planned leave, apply as soon as possible and check your leave balance and policy first.
For sick leave or emergencies, inform your manager by call or message as soon as possible on the first day, then send the application.
You don't need to give medical details. Just saying you're unwell is enough unless a certificate is required by your company.
Need an extension? Send it before your current leave ends, and only enter the extra days in the date boxes.
Mention a colleague who can handle urgent work. It helps in getting the leave approved.
If your company has an HR portal or leave system, apply there too. The letter doesn't replace it.
Craft a Neat Leave Application
When you're planning to take time off, a clear leave application is helpful. Before you inform your manager, use this tool to generate a well-structured leave request. Simply input your dates, select the type of leave, and add any necessary details.
Once your application is ready, you can easily email it, download it as a PDF, or copy it directly. This tool fits well with your job search on IT & Tech Jobs, ensuring you handle all aspects of work, including taking a break, with ease.
Frequently Asked Questions
How should I write a leave application?
Direct it to your manager, specify the type of leave, include dates and duration, give a brief reason, and mention who will cover urgent tasks. Sign with your name and job title.
Do I need to provide a reason for taking leave?
It's usual to give a brief reason. For personal leave, saying "to attend to some personal matters" is enough, and for sick leave, you don't have to detail your illness.
Is it okay to send a leave application via email?
Yes. Most employers accept leave applications by email. If it's urgent, call or message first and follow up with an email.
How does casual leave differ from sick leave?
Casual leave is generally for short, planned personal needs. Sick leave is for when you're unwell. Rules, names, and days differ by employer, so check your leave policy.