Email Request to HR for Experience and Relieving Letter
New employers typically request your relieving letter and often your experience letter before or soon after you start. Enter your details to create a clear request for HR.
Your email
Subject:Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I'm writing to ask for my relieving and experience letters to provide to my new employer.
Please find my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also inform me when my full and final settlement will be processed, and whether there is anything outstanding from my side, such as a clearance form, return of company assets, or other exit formalities? I'd like to complete everything before my final day.
After [Last working day], my work email will be inactive, so please send the letters and any updates to my personal email, [Personal email], or contact me at [Phone number].
Thank you for your assistance.
Regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Before your last day
Subject: Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I'm writing to ask for my relieving and experience letters to provide to my new employer.
Please find my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also inform me when my full and final settlement will be processed, and whether there is anything outstanding from my side, such as a clearance form, return of company assets, or other exit formalities? I'd like to complete everything before my final day.
After [Last working day], my work email will be inactive, so please send the letters and any updates to my personal email, [Personal email], or contact me at [Phone number].
Thank you for your assistance.
Regards,
[Your name]
Follow-up after leaving
Subject: Follow-up: relieving letter, experience letter and full and final settlement — [Your name]
Dear [HR contact's name],
I hope you are well. As my last working day at [Company name] was [Last working day], I have yet to receive my relieving or experience letters. This is a follow-up on both, and on the status of my full and final settlement.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If there's anything still required on my end, please let me know and I'll address it immediately. Otherwise, could you provide an update on when I can expect the letters and settlement?
Please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your help.
Regards,
[Your name]
Urgent: new employer needs it
Subject: Urgent: relieving and experience letters needed by [Needed by] — [Your name]
Dear [HR contact's name],
My new employer needs my relieving and experience letters from [Company name] for the joining process, and I must submit them by [Needed by]. I would appreciate it if you could prioritise issuing them.
Please find my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If the final letters are delayed, could you please provide a soft copy or a letter confirming my designation and employment dates in the meantime? I'm ready to immediately address anything outstanding from my side, like the clearance form or returning company assets.
Please send the letters and any updates to my personal email, [Personal email], or contact me at [Phone number]. Thank you for your help.
Regards,
[Your name]
Tips
Request your letters before your last working day, while you still have email access and can contact colleagues, and complete the clearance or no-dues process quickly. These letters are often given only after that is done.
Review every letter you receive: make sure your name, role, and start and end dates match those on your offer letter and payslips. Background checks look for these matches.
Ask HR to update your exit date in your EPF account to enable you to transfer the balance to your new employer.
Find out what your full and final settlement covers, like unpaid salary, leave encashment and any bonuses, minus recoveries such as a notice buyout.
Store digital copies of your letters, payslips, and Form 16 together. You will need them for future jobs.
Requesting Experience and Relieving Letters
When you're moving on to a new job, your new employer will likely ask for your experience and relieving letters. It's best to get these documents sorted as soon as you have an offer. This tool helps you draft a clear email to your HR, so you can request these letters easily.
Using this tool alongside IT & Tech Jobs speeds up your job transition. After finding and applying for jobs on our site, make sure you secure your documents before your start date. This organized approach helps you focus on starting your new role smoothly.
Frequently Asked Questions
How are a relieving letter and an experience letter different?
A relieving letter confirms that you resigned, were relieved of your duties on a given date and completed the exit process. An experience letter confirms your designation and how long you worked there. Many companies combine the two in one letter.
When do I receive my relieving letter?
Typically, you receive these on your last working day or shortly after, once you've completed clearance. Since timings differ across companies, it’s best to ask HR for the specific date.
What should I do if HR doesn't respond?
Send a written follow-up every few days and include your former manager or the head of HR, keeping records of each request. Meanwhile, check if your new employer will accept payslips and your offer letter as interim proof of employment.
Can an employer withhold the relieving letter?
Employers often release it only after you settle notice period dues and return company property. Usually, taking care of these tasks, or arranging a buyout, resolves the issue.